Office and Board Coordinator

alton, IL

Part Time

Administration

Mid Level

Who we are:

At Challenge Unlimited, our vision is to become a national leader in providing employment services to people with disabilities that empower them to reach their full potential. We intentionally provide opportunities for individuals with disabilities which will assist them to live, work, and participate in the community.

Challenge Unlimited is driven by its core values: community, helpfulness, abilities, leadership, learning, ethics, innovation, growth, and effective outcomes. It is these values that have powered Challenge Unlimited to its success and has helped over 600 disabled individuals find meaningful work across all of our locations.

Position Summary:

We are currently hiring a Office and Board Coordinator at the our Alton Admin Office in Illinois .

Shift: Part-Time
Days: Monday-Friday
Hours: Day Hours.
Salary:$22-$24 per hour

Typical Duties:

The Office and Board Coordinator is responsible for supporting the CEO and ensuring the smooth operation of a non-profit office. Light support for the Board of Directors through meeting coordination and communication.
Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations on behalf of the CEO. Track deadlines, follow-ups and key priorities to support the CEO's workflow. Serve as a point of contact for internal and external stakeholders on behalf of the CEO.
Maintain office supplies and equipment; coordinate with vendors as needed. Answer phones, manage incoming mail, and ensure a welcoming and organized office environment. Support onboarding logistics for new staff, and assist with internal communications. Assist with date entry, filing, and maintaining digital and physical records.
Schedule board and committee meetings; prepare and distribute agendas and materials. Take and maintain accurate meeting minutes and records. Coordinate logistics for board meetings including room setup, refreshments, and technology needs. Serve as a liaison between board members and the CEO for scheduling and communication.

Minimum Qualifications:

Education: High School or GED education required. Bachelors preferred
Experience: 2+ years of administrative experience, preferably in a nonprofit or mission-driven organization.
Background Checks: Must be able to pass State and Federal background checks. Must pass Child Abuse and Neglect background checks.
Driving: Must be at least 21 years or older. Have a valid drivers license. Be able to pass a driving background check. Have personal vehicle to be used for local company travel with auto insurance.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft, Office (word, Excel, Outlook, PowerPoint) Cloud-based tools (good workspace, Zoom).
Ability to handle confidential information with discretion
Preferred Skills, but not required: Familiarity with nonprofit governance and board meeting protocols, experience supporting senior leadership or C-level staff. Comfort working independently and collaboratively in a small team environment. Ability to navigate various software platforms. Ability to read and summarize extensive documents and prepare briefs.

Benefits:

Holidays, and Sick days

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Office and Board Coordinator

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